A Guide to Buying the Best Label Printer for Shipping

A Guide to Buying the Best Label Printer for Shipping

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In the fast-paced world of e-commerce, having a reliable, efficient, and cost-effective label printer for shipping is paramount. With countless brands and models on the market, making an informed choice can be a daunting task. This guide aims to simplify that process, focusing on the key considerations for buying the best label printer for shipping.

Why You Need a Label Printer

Having a dedicated label printer significantly improves your workflow efficiency, saving time and reducing errors. Unlike regular printers, label printers are specifically designed to print shipping labels, barcodes, ID labels, and more, ensuring professional and high-quality prints.

The best label printer for shipping will assist with:

1. Streamlined Workflow

One of the most immediate advantages you’ll notice with a label printer is a substantial improvement in your workflow efficiency. Unlike a regular printer that requires constant switching between paper types and sizes, a label printer is always ready to print labels. This drastically reduces the time spent switching out paper or adjusting settings, which can be particularly beneficial during high-volume periods.

2. Enhanced Accuracy

With a regular printer, there’s always the chance of misprints or alignment issues, especially when dealing with sheets of labels. A dedicated label printer, on the other hand, is designed to print one label at a time, reducing the chance of these errors. This not only saves on wasted labels but also helps avoid the inconvenience and cost of mislabeled shipments.

3. Consistent High Quality

Label printers are specifically designed to produce high-quality labels that are sharp, clear, and professional-looking. This is particularly important when printing barcodes, which need to be accurately scanned, or shipping labels, where legibility is critical. The thermal printing technology used in most label printers ensures that labels won’t smudge or fade, which can be a common issue with ink-based printers.

4. Customization and Flexibility

Unlike regular printers, label printers often support a wider range of label sizes, types, and materials, including heat-sensitive thermal labels, waterproof labels, or durable synthetic labels. This flexibility allows you to easily adapt to various labeling needs in your business, whether it’s shipping labels, inventory tags, ID labels, or barcodes.

5. Cost-Effective

Although the initial cost of a label printer might be higher than a regular printer, it’s a worthwhile investment in the long run. The ongoing costs of label printers are significantly lower as they use direct thermal printing technology, which eliminates the need for expensive ink or toner cartridges. Plus, by reducing errors and improving efficiency, a label printer can save you time, resources, and money.

6. Space Saving

Typically, label printers are compact and designed to fit easily in a workplace environment. This helps in optimizing your workspace, especially important if you’re operating in a limited space.

A dedicated label printer is an essential tool for businesses of all sizes. Whether you’re a small online store, a bustling fulfillment center, or even a large corporation, a label printer can significantly improve your operations by ensuring speed, efficiency, accuracy, and cost-effectiveness in your shipping and labeling tasks.

Key Considerations When Buying a Label Printer

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Printing Technology

Most label printers employ direct thermal printing, which eliminates the need for ink or toner. This not only saves costs but also enhances the speed of printing.


A versatile printer that’s compatible with all operating systems (OS) and marketplaces is crucial. This ensures seamless integration with your existing systems and platforms.


In this digital age, wireless connectivity is an indispensable feature. It enables printing from various devices, enhancing convenience and flexibility.


Higher resolution offers clearer and sharper prints. However, for shipping labels, a resolution of about 200 dpi is often adequate.

Printing Speed

A high-speed printer enhances productivity, especially in high-volume settings.


While expensive printers often have better features, your choice should depend on your specific needs and budget.

Warranty and Support

Always consider the warranty period and the quality of customer support. 

Here’s a comparative table of three popular label printers, including Rollo X1040, DYMO LabelWriter 4XL, and MUNBYN Thermal Printer.

SpecificationsRollo X1040DYMO LabelWriter 4XLMUNBYN Thermal Printer
Weight3 lbs1.82 lbs3.44 lbs
Dimensions8 × 4 × 4 in10.2 x 10 x 10 in9.1 x 7.9 x 6.4 in
Wireless ConnectivityYesNoYes
Marketplace CompatibilityAll major marketplacesLimitedLimited
OS CompatibilityMac, Windows, iPhone, iPad, Android, Linux, ChromebookMac, WindowsWindows
Price279.99 USDAround 260 USDAround 160 USD

After using all three printers, I found Rollo X1040 to be the superior choice. Although it is a bit pricier, its comprehensive compatibility with various OS and marketplaces, coupled with wireless connectivity, makes it worth the investment. Definitely worth the purchase.

In-Depth Look at Rollo X1040

Rollo X1040 is a high-speed wireless thermal printer with AirPrint® enabled, allowing you to print wirelessly via Wi-Fi. With no need for ink or cartridges, Rollo employs direct thermal technology to print. 

One of the standout features of Rollo X1040 is its intelligent label detection. This eliminates the need for manual cropping, a feature that I found extremely convenient when I was using it.

Moreover, Rollo X1040 offers a generous printing life of about 650,000 shipping labels. This longevity, paired with a 1-year warranty and free returns, reassures you of the quality and durability of the product.

Also, Rollo’s customer-friendly policies like free ground shipping for orders over $25 and a full money-back guarantee within 30 days make it an attractive choice.


When it comes to buying the best label printer for shipping, it’s not just about the price or the brand. It’s about the overall features, compatibility, support, and value it brings to your business. 

While the DYMO and MUNBYN printers have their strengths, the Rollo X1040 stands out as the comprehensive package. With its wide compatibility, impressive features, and high-quality prints, it proves to be an investment that’s worth every penny.

What do you think?

Written by Joshua White

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