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Why HR & Payroll Processes Need Technology Solutions

Employee records and data can be an HR manager’s worst nightmare or a dream come true, depending on the talent of the employee and the completeness of his records. As time has gone by, HR managers have seen their processes become more streamlined and strategic as technology solutions have been brought into play. However, as new HR software continues to enter the market, it becomes increasingly difficult to determine which solution is the best fit for your business needs. This article discusses why HR & payroll processes need technology solutions in order to be successful within the confines of today’s workplace environment.

How can technology be used?

The reason behind such integration is that today, companies are coming across a great deal of compliance and record-keeping-related issues. For example, technology solutions in payroll services save employees time and money by enabling employees to complete time-tracking online; they also save employers’ time when it comes to processing timesheets. Modern-day healthcare insurance helps companies process medical claims fast. Such solutions have helped reduce time spent on paperwork tasks by human resources staff, which could be used for other essential activities related to organizational effectiveness. This paper discusses how these solutions can help improve operational efficiency within organizations using Employee Self Service, Remittance Processing Systems or Time Tracking Systems among others. It also gives insight into key benefits associated with implementing these applications.

Employee Self Service (ESS)

An ideal employee self-service system allows employees to complete administrative tasks in a timely, efficient manner. Employees who use their own time to complete routine tasks save your organization valuable resources, which you can put towards more critical projects. ESS also lets employees check on their benefits information and take care of the paperwork that doesn’t require intervention from management or human resources staff. You may not think that payroll functions are essential for employees to do on their own, but many find it convenient to file taxes online themselves instead of scheduling an appointment with an accounting department employee.

Using Cloud based Payroll Software

This year, you’re probably going to do everything you can to reduce your payroll costs. To that end, using cloud-based payroll software makes sense because it offers many advantages: it reduces your software and support costs since you don’t have to maintain it; you also get up-to-date features without having to pay for them; and there are no hardware upgrades necessary (all processing is done in a remote data center). You can also expect much better accuracy thanks to automatic calculations and self-correcting abilities. Your employees will also enjoy improved accuracy thanks to direct deposit and mobile check scanning technology. And, as always, saving money allows you more flexibility over where those dollars go—which directly impacts your ability to grow as a business.

Time Tracking Software

In short, systems integration is necessary for any enterprise that requires a large number of people to work together. In business, that’s just about every organization today. The more complex your company, or industry vertical, or processes become, the more likely you are to need an outside firm to design and deploy your systems integration solutions. A popular example of systems integration is Enterprise Resource Planning (ERP). These are used by all kinds of organizations to standardize software on their employees’ computers and make day-to-day tasks more efficient across departments. 

Systems Integration

When it comes to human resources and payroll processes, there are usually a lot of moving parts involved. Most businesses need to bring together at least three different systems: recruiting and hiring software, employee management software, and payroll software. With payroll integration, you automatically share data between your HR apps and your payroll system. HR Data integration helps HR professionals avoid manual double-data entry between apps, saving valuable time and money. For example, new hires from your ATS (applicant tracking system) can automatically share with your payroll system, streamlining new employee onboarding.

With so many people entering and leaving a business each year, payroll and human resources processing can feel like a never-ending task. Manually sorting through time cards or counting hours yourself is tedious at best. Business owners know they need to have accurate payroll information as quickly as possible, which is why having an automated system is one of our most recommended solutions for small businesses. Doing so will not only save you from making costly mistakes, but also enable you to offer competitive benefits packages to your employees that will help attract top talent.

What do you think?

Written by Joshua White

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