Revolutionize Your Workflow with the Power of Board Portals

 Board portals have become one of the most commonly used board meeting minutes software in the past years. Their ability to address multiple organizational board needs in one place makes them a better choice than other similar tools. What makes virtual boardroom software more unique is the type of customization it offers to different kinds of organizations and tailor-made solutions according to customers’ needs.

When it comes to the best board software, iDeals Boards make it to the list with ease. The diversity in features offered and the level of digital protection make iDeals Boards an automatic choice for all types of organizations.

Here is a detailed overview of iDeals Boards and how they streamline board governance.

What is board portal software?

Board portal or board software is virtual board meeting software with advanced tools for data management and project handling. It is a cloud-based solution that streamlines multiple board processes, including board meetings, board document management, and inter or intra-board communication.

As mentioned earlier, the board portal’s ability to provide multiple tools for different board processes makes it a highly sought-after solution. That is why board portals are commonly employed in commercial organizations, nonprofits, trade unions, clubs, and public companies.

iDeals Boards: Streamlined workflow and unparalleled security

iDeals Boards is a product of iDeals Solutions, a globally recognized vendor known for its customized solutions for M&As, fundraising, the healthcare industry, legal services, and, of course, board communications. iDeals started operations in 2008 and is currently headquartered in the United Kingdom. Let’s explore iDeals Boards.

1. Digital protection

When it comes to digital data protection, not many vendors can compete with iDeals — the company is famous for its military-grade security. iDeals online board portal software employs a wide range of security features at different levels to keep board meetings and data threat-free.

Here is a brief overview of iDeals Boards security:

• All iDeals data centers are ISO 27001 certified and SOC compliant.
• The two-step verification feature ensures only legitimate users can access the boardroom.
• iDeals Boards encrypt data with 256-bit SSL/TLS protocol using RSA 2048-bit keys encryption.
• Fence view ensures that users cannot copy, share, edit, delete, or alter any file. It also allows the organization to restrict users from accessing any segment, page, or even a paragraph in the document. Nobody can take screenshots when fence view mode is applied.
• Dynamic watermarking provides an additional layer of document protection via a semi-visible or fully visible code embedded in the file.
• Audit logs in IDeals Boards provide detailed reports of all user activities in the virtual boardroom.
• The remote wipe feature allows management to revoke a user’s access to all devices immediately.

2. Improved board communications

Creating physical board meeting packs usually takes days or, sometimes, weeks. Also, companies courier board packs to all the board members, which takes more time. However, iDeals board portal technology can reduce this time to just hours.

Also, board management can make changes in real-time. The newest document versions are uploaded to the central board portal and automatically synced to the devices of all board members. Everyone in the boardroom works with the same information, no matter where they are.

What’s more, iDeals board portals have over eight levels of role-based document permissions that allow administrators to control access and maintain strong security. iDeals also offers a board portal app for iOS, Windows, and Android that allows users to access the boardroom from any device.

3. Centralized documentation and easy access

iDeals board portals are powered by iDeals virtual data rooms. These VDRs are cloud-based document repositories where you can store, share, or manage vast amounts of data from anywhere, anytime. Organizational boards can store board documents in a central platform that is remotely accessible for board members, investors, stakeholders, etc.

Apart from that, searching or accessing board documents has been made super easy by iDeals Boards. For instance, the full-text search feature helps users retrieve their desired document by simply entering a keyword in the search bar, and the board software will show all possible results.

iDeals Boards notable features

iDeals Boards come with a wide range of features. Here are some of them.

Scheduling management

• Meeting preparation
• Manage agenda
• Deadline management
• Calendar management
• Scheduling

Product features

• Customizable branding
• Activity dashboard
• Document templates
• Electronic signature
• Real-time chat
• Private chat
• Available in 35 different languages

Meeting management

• Meeting agenda and meeting minutes templates
• Voting tools
• Meeting minutes automation
• Document annotation
• Reminders management
• Action item creation during meetings
• Polls
• Comments

 Summing it up

iDeals board portal or board of directors software is an online board meeting software and a cloud-based document repository used for board document storage and meeting management. iDeals Boards are unparalleled in digital protection and offer tens of tools for streamlined workflow and smooth collaboration between boardroom users.

What’s more, iDeals stands out because of its 24/7/365 customer support and multiple deployment options like Android, Windows, Linux, Mac, and iOS.

Joshua White is a passionate and experienced website article writer with a keen eye for detail and a knack for crafting engaging content. With a background in journalism and digital marketing, Joshua brings a unique perspective to his writing, ensuring that each piece resonates with readers. His dedication to delivering high-quality, informative, and captivating articles has earned him a reputation for excellence in the industry. When he’s not writing, Joshua enjoys exploring new topics and staying up-to-date with the latest trends in content creation.

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