The Ultimate Checklist for Finding the Perfect Software for Your Business

The Ultimate Checklist for Finding the Perfect Software for Your Business

Whether we like it or not, we live in the digital age. This is a fact, and even though we may perhaps be able to personally not take part in “progress”, in the scenario of running a business, you simply have no choice but to plug into cyberspace. The truth is, that software and the internet have been a revolution in virtually every aspect of our modern world, and perhaps nowhere is this more starkly seen than in the world of business, where billions and trillions of dollars have been made with the digital world, entire empires of commerce have been built on a digital foundation. So yes, if you hope to secure any foothold in this aggressively expanding space, you need a digital platform as your backup. Luckily, help is at hand in helping you choose the best software for you.

Problems and Solutions

The first thing you are going to want to do is look for parity between problems and possible solutions. First of all, identify the issues you want to solve by using the new software. What you want to remember here is that not all software is created equal, so whether you are trying to cut through endless calculations and bloated number problems with the help of the team of Prime Software or are simply looking for a way to make your products available to the whole population using an online store, you need to think about what your platform should do. Do you want to support and strengthen an already existing process, or are you interested in collaborating with your workers in the field in real time? These are the questions you should ask and answer yourself; to determine how well the software aligns with your business’ unique needs. 

Assess the Utility

One big reason why some software is chosen over others is its ease of use and its accessibility. The UI, or interface, should be intuitive enough for all your workers to understand and use, regardless of their role. One good way of finding whether these criteria are met is by downloading or requesting a free trial so that you can put the software’s usability to the test, encourage members of your team to test drive it for themselves too, and offer honest feedback. Scour the internet for other people’s opinions and guides, and see what others are saying. People often underestimate just how important something like an easy-to-use UI can be, and take it for granted because they are so used to already perfect software, until they meet a subpar interface, maybe too late. So, download a trial, explore a bit, rummage around, and get a feel for the software. 

Evaluate the Support

Now bear in mind that software providers offer varying levels of support, depending on the software. Some can be more self-service/DIY, while others offer access to tech specialists who can answer your questions and personally troubleshoot issues as needed right from inside the platform. So what you want to do is identify the level of support you are looking for, and use those preferences to aid your purchasing decision. Meanwhile, you also want to look for a provider with a track record that is as solid as the software and support they are providing, as technology evolves at an incredibly rapid pace, which means software providers come and go like sand on the shore. You want a provider with a long and strong history, proven to be able to keep up in the race, so take a moment to look at their industry presence. Do not stop there either, try to ask around, find people, whether they are industry experts or people who have also used the software, and try to find out what their experiences were like. So basically, go read some reviews.

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Think about the Interoperability

Another thing you want to consider is how well the new software integrates with other systems. For example, do you require a platform that integrates with your accounting, CRM, or inventory management software? What about the future, down the road? Try and determine what integrations are critical for optimizing and streamlining your workflow and allowing your business to scale and then choose a software accordingly. Thinking ahead of the future when making a purchasing decision helps to ensure that you select a product that is viable in the long-term, and worth the investment you put into it. 

Be aware of the True Cost

This is vital, incredibly important, for obvious reasons. The cost is a key factor you consider when, well, buying anything, and this is doubly true when you are shopping for new software. Does your provider offer flexible and reasonable payment plans? How many licenses are included in it? How about if you require more capacity to handle increased workloads or new team members in the future, how much would it cost to add more licenses? Try and consider the whole picture and not just the expenses you incur with the software purchase. Keep in mind that you will need to spend time and money to adapt and start using the software, so ask for details about the implementation timeline. Perhaps there is an option to have the software provider help with the data transfer? Will you need to consider downtime? How much training will be required and what does the standard learning curve look like? These are all important factors that you need to carefully examine before committing to a purchase. 

Software and digital platforms offer a whole new world, a layer of depth options, and variety that can, with foresight, careful decision-making, smart investments, and a little luck, catapult your business from merely turning a decent profit into a serious competitor in your space. Knowing how to go about picking the right software is a vital step that can make or break your company’s future, so take your time, think long and hard, use the steps outlined here, confer with your team, and go to the next level for your business.

What do you think?

Written by Joshua White

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