Cloud was first created to have the ability for services to be used by multiple persons and carry out several functions simultaneously. It also provided safety from natural disasters such as floods, earthquakes, storms, volcanic eruptions, and casual accidents such as fire, water leakage, etc.
Due to the widespread usage of cloud backup services, it is available at affordable rates, even for startups carrying out small-scale tasks. Not having a proper cloud service for the company entails high time consumption and heavy maintenance.
It requires investment in resources and physical storage space like a room that is potentially safe from physical threats.
Also, having all the company’s data in one place will increase the probability of data loss from many threats such as malware, storage disk corruption, etc. Here are 8 steps to simplify business cloud backup for a company:
1) Schedule backups:
Manually backing up the data every day comes with disadvantages such as dependence on an employee and time consumption. Better inbuilt backup options are available from cloud service providers.
Cloud backups will run in the background without interrupting the company’s workflow. It is better to schedule automated updates when there is less traffic over the company’s services. So internet usage can be optimized for company work during office hours and backups during off office hours.
2) Specific preferences for the company:
It is essential to choose a provider like Ace Data Cloud, whose services can be tailored to the company’s specific requirements, to make the best use out of cloud service providers.
It is best to research extensively on each service provider’s formulae before settling with one. If a company wishes to transition from one cloud service provider to the other, the transition should be simplified for the company by the provider.
If the company operates from more than one location or time zone, it is crucial to make copies of data in multiple regions. This is to prevent data loss in case of a natural disaster or unexpected accidents in one area or facility, respectively. When a company serves in several locales, it is crucial to look upon laws concerning legalities.
There are diverse APIs (Application Programming Interface) available for each cloud service, which is just a way to connect to the cloud provider’s services with the app. The company has to create their app or script with that particular API for seamless functioning of backup procedures and tranquil automation.
5) Safety of data:
Since the company’s data is on the internet as they are using cloud services in place of secure storage disks, it is prone to hacking. But the cloud services providers always do their best in making their client’s data safe and secure.
Hackers, knowing the value and potential of a company’s data on a cloud vendor’s server, do not quit trying to breach through secure firewalls.
Therefore it is of paramount importance to check the cloud service provider’s Service Level Agreement (SLA). This will provide information about the encryption method used, copies of data they make, etc., of the service provider.
6) Legal Safety:
It is of prime importance that the company has an impeccable legal agreement with the cloud service provider if, in the tragic state of affairs, the company’s data is lost due to hacking activities. It should be made clear in the cloud service provider’s business deal.
It is also mandatory to go over the privacy laws of different countries where the cloud service provider maintains their servers and the country the company is associated with. There should be principled documentation of who can or cannot access the company’s data.
7) Use of various services from the provider:
Backup and recovery facilities were once thought of as a means to redress data loss; the software available today enables the storage systems to provide us with proactive services.
For example, suppose legal authorities require the company’s data. In that case, with the use of business analytics tools on backed-up data, the company will be able to provide accurate data that is expected of them without interfering with the company’s workflow.
Otherwise, the company might be asked to shut down its entire business while the legal procedures occur.
Also, the cloud enables collaboration which empowers multiple users to work on the same file or topic from any location while also making room for simultaneous backup.
8) Test run:
Before enabling cloud for a long term in the company, it is good to try once first for a shorter period and perform a test run.
It is highly beneficial and easy to use cloud backup services even for a small-scale business. So investing in it is something that should not be thought of twice. After the test run, it is doubtful any business will go back to its storage disks.