4 money saving tips for reducing your fleet maintenance cost

Fleet management is not an easy task. This includes a large number of cars, trucks and various equipment. One of the most difficult and important tasks is managing maintenance costs. Although it is not always easy to decide where to spend and save, you can apply several useful strategies to make this task less stressful. First of all, do not ignore the need for preventive maintenance. Next, find ways to reduce consumption and fleet service management software can help you with all that.

1. Fuel cards

There are different ways to save, and using these cards is definitely one of the methods you must adopt if you want to save a lot of money. Since you can choose from several different choices, focus on the one that suits you best. This means that you can choose between a card with a fixed weekly price or a PP fuel card.

No matter what you decide on, you will have a wide range of benefits when it comes to saving money. The reason is the wholesale price which means you will get a competitive price. In that case, you will not have any interest or fees, you will reduce administrative costs, as well as the risk of fuel fraud. Here, every transaction is easier to track and your company is charged directly.

2. Purchase fuel

When talking about this business segment, try to be careful where you buy fuel. This means that you should avoid highways if you do not have a fuel card. If you apply this advice you will have a much better impact on operating costs. Otherwise, your company will pay a fuel premium.

Fortunately, you can avoid additional costs by planning your trip in advance thanks to fleet service management software and refueling before you find yourself on the highway. Try to avoid urgent refueling, because some stations are much more expensive than others. Of course, if you use fuel cards you don’t have to worry about cash fees even though they are on the A-road.

3. Cost of downtime

In order to save money, it is important to constantly think about all the costs. You can very easily jeopardize productivity, most of the income, etc. You can also pay the driver to wait for the service, as well as rent a replacement vehicle. However, you can avoid such costs by having a better relationship with service providers or by finding greater professionals.

 The people you work with need to fully understand the needs of your fleet. It would not be bad to think about a preventive maintenance plan, because you may find some shortcomings that are responsible for leaking money from the budget. Focus on a program that includes ancillary services, as this will contribute to better congestion management.

 4. Preventive maintenance

This strategy is necessary for your business for several reasons. For example, high variability contributes to higher maintenance costs. If you apply the appropriate strategy and think carefully about the working functions of your vehicle, their age, mileage and other factors, you will be confident in your PM parameters. Only by using fleet service management software you will be able to achieve maximum control over your maintenance costs.


Before you finalize a maintenance plan, devise a specific strategy, take care of your staff. You need people who have enough knowledge. So educate your operators, because it will have a big impact on fuel consumption costs, potential violations, accidents, etc. Don’t forget to maintain your vehicles well so that you don’t have to pay for expensive repairs later.